Legal Accounting Practice Group Administrator – Corporate & SEC Practice Group – NYC

 Up to $120,000 DOE with incredible benefits

 Hybrid work model of 3 days in the office in NYC and 2 days remote

 This award-winning international law firm with offices in all major business centers worldwide seeks an experienced Director of Administration who loves working with team members whose defining characteristics are achievement, initiative, professionalism, responsiveness, and adaptability.

As the Practice Group Accounting Administrator for the Corporate Practice, you will contribute to the smooth and efficient operations of the growing New York Corporate Practice by owning and managing all aspects of the practice’s financial operations (billing, eBilling, etc.). In addition, you will assist partners with all aspects of their financial operations through relationships both inside and outside of the firm and serve as a primary focal point for these operations.

Primary responsibilities are establishing and managing financial operation structures to ensure the support of client specifications in invoicing while acting as the practice’s interface with other firm administrative functions. The position is a visible and critical resource to the practice that requires an adept combination of operational management, analysis, tactical processing, problem-solving, and customer service.

Responsibilities:

 Manages full financial relationship for a designated portfolio with tact, diplomacy, and effective negotiation skills

• Fully engages with assigned partners within a designated portfolio to advise and resolve complex billing, collections, client reporting, and financial matter management issues
• From setup through finalization, coordinates or performs all aspects of invoicing cycle for assigned partners in designated portfolio
• Primary contact and manager of eBilling items for designated portfolio (e.g., obtaining eBilling numbers from clients, submitting budgets for approval, reviewing rates, confirming eBilling acceptance, resolving eBilling rejections)
• Works directly with assigned partners, serving as an essential resource in maximizing cycle effectiveness while minimizing their involvement with administrative tasks
• Anticipates outcomes, assesses next steps, and recommends approaches to initiating actionable improvements related to assigned portfolio responsibilities
• Develops analysis and research related to an assigned portfolio to provide concise, detail-based documentation, statistics, tracking, and recommendations
• Interfaces with Client Rates Management, Pricing, Matter Opening and Client Financial services (CFS) functions as necessary to ensure seamless coordination in the delivery of accounting services to assigned partners
• Evaluates unbilled and/or accounts receivable inventory and harmonize billing, collections, and financial matter management efforts with partners, attorneys, and other professionals throughout the firm to ensure appropriate revenue realization while maintaining a high level of client satisfaction
• Interfaces with Business Development on RFPs to ensure they have proper budgets, rates, timekeeper information, etc.
• In conjunction with attorney teams and billing professionals, works to ensure a full understanding of client guidelines and compliance with those guidelines
• Establishes, fosters, and maintains professional, credible, and collaborative relationships with attorneys, staff, and clients to ensure accounts support both attorney and client specifications
• Monitor budgets where applicable and communicate with assigned partners and clients as appropriate
• Establishes effective cross-training and knowledge transfer procedures to ensure seamless support for all portfolio matters
• Addresses ad hoc practice or client requests (e.g., accruals, budget updates)
• Performs other duties as assigned

Education/Training/Certifications:

• A Bachelor’s degree or an equivalent combination of education and experience may be considered in place of the degree when the experience has been directly related to the functions of the job

Professional Skills and Experience:

• A minimum of three years legal billing including eBilling experience; required
• Minimum of three years legal billing experience with large NY firm supporting corporate practice; required
• Advanced accounting/finance experience; preferred
• Strong analytical and problem-solving skills with the ability to analyze, identify and communicate results to team

Technical Skills:

• Advanced spreadsheet/analytical proficiencies; required
• Advanced spreadsheet/analytical proficiencies; required
• Professional services billing operations and systems expertise; required
• Strong legal electronic billing knowledge; required

They offer an excellent salary of up to $120,000 based on education, skills, and years of experience. Comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous vacation and personal/sick plan, discretionary bonus, and opportunities for professional development and growth.

Please email your resume to bjsteffan@steffanco.com or call Brian Steffan at 703.944.5697