Administrative Coordinator

Washington, DC 

If you believe in Civil Rights, Urban Rights, and Union Rights, this job is for you! 

Hybrid work model: (3 days/week in the office from Tuesday through Thursday) 

Hours: 9-5:30 (37.5) Exempt 

$75,000-$85,000

This stable and established nonprofit for Civil Rights and Urban Affairs organization creates legal, economic, and social equity through litigation, client and public education, and public policy advocacy primarily focusing on racial justice. This organization has been on the cutting edge of civil rights advocacy in the Washington, DC, metropolitan region, bringing precedent-setting litigation to address injustices in housing, employment, the criminal legal system, education, public accommodations, and immigration, that partners with individuals and communities facing discrimination and with the legal community to achieve justice.

As the Administrative Coordinator, you will report to the Chief Operating Officer to provide operational and administrative support in human resources, finance, and executive and administrative support.

You will supervise one direct report: a receptionist/facilities coordinator.

Responsibilities:

Human Resources

• Coordinate the hiring process, including posting of job openings, scheduling and coordination of interviews, and drafting of offer letters
• Coordinate and execute onboarding and off-boarding processes of employees
• Manage the annual benefits open enrollment period, including making presentations on options and coordinating related enrollment paperwork
• Respond promptly to employee inquiries regarding benefit-related matters, fostering positive and transparent communication
• Create and maintain confidential management files involving Union negotiations, grievances, and Labor Management Committee meetings
• Support annual performance evaluation process as system administrator of the performance management system

Finance Operations

• Process account payables and accounts receivables in a subsidiary ledger(s)
• Assist CFO with payroll-related matters
• Serve as point of contact for company checking and credit card accounts
• Assist with annual audit preparation and inquiries from external auditors
• Process annual insurance renewals and audits
• Prepare annual filings and compliance reports (e.g., state registrations, etc.)

Executive and Administrative Support

• Coordinate all logistics of board meetings and subcommittee meetings, including scheduling events and catering, taking and transcribing minutes of meetings both in person and virtual
• Maintain governance file, maintain up-to-date board lists, and tracks and trends Board contributions
• Interface with the organization’s IT Consultants to coordinate needed support.
• Assist the COO with staff meeting preparation.

 Required Skills, Experience, and Education

• 5-7 years of administrative or related experience, preferably in a non-profit organization. Union experience is a plus
• Demonstrated ability to work in a fast-paced, highly confidential manner
• Demonstrated experience in handling high-level administrative responsibilities
• Strong technical skills with experience in a variety of software applications and a willingness to learn
• Experience working in a team environment is a plus
• Demonstrated experience in working in a diverse environment with a passion for creating an inclusive workplace
• Flexibility to work in the evening or early morning for board meetings/events

Benefits

• Employer-provided health and dental insurance
• Group Life, AD&D, Short-Term Disability, and Long-Term Disability coverage
• Flexible Spending Account
• Retirement plan
• Savings on transit and parking