Diversity & Inclusion Assistant

Location: Washington, DC

Hybrid work model of 3/2

Salary: $50,000-$55,000 plus incredible learning, growth and benefits

 

One of the most prestigious and stable international law firms seeks a Diversity and inclusion (D&I) Assistant in its Washington, DC, office. You will be a key member of the firmwide diversity and inclusion initiative. The D&I Assistant will support executing all administrative functions of the firm’s D&I programming, including coordinating logistics for events and providing support for special projects as needed. This position assists members of the D&I Department with all administrative functions and reports to the D&I Manager.

 

Responsibilities include:

 

  • Providing administrative support for all D&I-focused programs and events, including professional development and training, affinity groups, alumni and client networks, Heritage Month events, and diverse recruiting and pipeline programs. (e.g., creating graphics and invitations, drafting guest lists, tracking RSVPs, responding to follow-up questions, handling catering and conference room needs, managing high volume orders of program books or gifts, and providing technological support including Zoom/Teams room hosting, breakout rooms, recording, coordinating plans with audio-visual teams, etc.)
  • Coordinating and tracking firm sponsorships of diversity events and partnerships with strategically aligned organizations (including updating project management trackers, processing invoices, coordinating ad submissions, communicating with internal and external stakeholders about programs, coordinating invitee lists, and following up with attendees for post-event feedback).
  • Processing and tracking all D&I expenses and invoices.
  • Monitor the D&I team’s Outlook inbox and forward or respond to messages; maintain and update the D&I calendar accordingly.
  • Updating the D&I intranet pages and helping develop content.
  • Assisting with industry and market research projects, including in connection with content for the D&I Newsletter.
  • Producing exceptional written work products.
  • Assisting the Chief D&I Officer and Director of D&I with processing their individual expenses, as needed.
  • Providing support for special summits and events.
  • Serving as a visitor coordinator, greeter, and/or host for meetings, trainings, etc.
  • Managing logistics of firm consultant visits, including booking hotels and conference rooms, organizing attorney meeting schedules, working with the security team to ensure smooth security clearances and visitor badges, etc.
  • Updating distribution and membership lists for various D&I groups and organizing routine messaging (E.g., sending new employees D&I Welcome emails, etc.)
  • Memorialize meeting notes and minutes at various D&I meetings and edit them for circulation.
  • Scheduling and coordinating all D&I Committee meetings.

 

Qualifications: 

 

  • A four-year college degree and 1 year of administrative experience in a professional service, corporate, or law firm environment

OR

  • 3 years of administrative support experience in a professional services, corporate, or law firm environment is required.
  • Strong proficiency in Windows operating systems, Microsoft Office Suite, and/or related software.
  • Experience with Smartsheet and proficiency in HTML preferred.
  • Excellent administrative and communication skills, both oral and written skills.

 

The anticipated base salary for this position is $50,000 to $55,000. The actual base salary offered will depend on various factors, including, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and, if applicable, the location in which the applicant lives and/or from which they will be performing the job.

 

Benefits:

 

The firm offers a generous benefits package that includes:

  • Medical, Vision, and Dental Insurance and Medical, Vision, and Dental Insurance for Spouses, Domestic Partners, and Their Children
  • Life Insurance; Supplemental Life Insurance, and Dependent (Spouse/Domestic Partner/Child) Life Insurance
  • Long-Term Disability Insurance; Supplemental Long-Term Disability Insurance; Long-Term Care Insurance
  • Healthcare, Dependent Care, and Limited Purpose Flexible Spending Accounts; Health Savings Account
  • 401(k) Deferrals and Profit-Sharing Contributions
  • Paid Time Off
  • Travel Accident Insurance; Lyra Mental Health Benefit; Health Advocate Medical Concierge; On-Site and Virtual Advisors; Voluntary Critical Illness, Accident, and Hospital Insurance; Pet Insurance
  • Pre-Tax Transportation Program

 

in Hybrid Model, Washington, DC