Legal Secretary – Digital Media

Washington, DC, location near Farragut North & West Metro stops.

Up to $96,000 and a bonus.

During the 90-day training period, you will be in the office 5 days a week, and then you will transition to a hybrid model of 4 days in and 1 day remote.

This fantastic, large, full-service national firm with 20 offices throughout the US seeks an experienced Legal Secretary to join their collaborative, growing digital media and advertising practice group. The average tenure in the firm is 15 years.

This is a non-exempt position.

M-F –9-5:30 – Occasional paid overtime

The wonderful DC office seeks a legal secretary who will report to a fantastic Human Resources Manager and support up to six attorneys.

Responsibilities:

• Delivering excellent work and superior service to the Firm’s internal stakeholders, attorneys, and clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of six or more timekeepers.
• Assist six attorneys with meeting client-service support demands, including but not limited to providing telephone support (receiving calls, answering questions, and otherwise being helpful to callers), performing administrative tasks as requested, producing documents, uploading and saving documents, assisting with opening new matters and client intake requests, time entry and billing support, and other related tasks.
• Communicate with attorneys and assist in balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seeks guidance from the Human Resources Manager when workload demands and deadlines dictate. Takes initiative and follows up with timekeepers to clarify tasks, outstanding items, or upcoming deadlines.
• Prepare mailings and internal paperwork, including expense reimbursements, messenger or courier vouchers, and other forms required by other support departments.
• Schedule various events and meetings. Work with the Travel Department regarding business trips, schedule conference rooms using the Conference Room Scheduler, and order meals and refreshments for meetings as necessary. A Legal Secretary should anticipate peripheral needs for meeting requests and be available to welcome guests and clients on behalf of the attorneys.
• Proofread, prepare, and process legal documents and papers, including, but not limited to, editing PowerPoint presentations and documents, preparing redlines and tables of contents.
• Provide dependable, flexible support. Demonstrates teamwork by providing reception relief and back-up secretarial and administrative support to others as requested by the attorneys and/or the Human Resources Manager; contributes to the assimilation of new legal and support staff.
• Notary services and other duties as requested and assigned.

Requirements:

• A minimum of 5 years of law firm or equivalent experience required, supporting at least six attorneys.

• Advanced skills in Word (using styles, track changes, and document comparison programs); proficient in Excel and PowerPoint; Advanced skills with Outlook, Adobe Acrobat.
• Interpersonal communication skills are necessary to maintain effective relationships with partners, attorneys, clients, and staff in person, by e‑mail, and by telephone.
• Demonstrated ability to multitask and possess strong organizational skills.
• An ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing.
• A District of Columbia notary is a plus.

Benefits:

The firm offers a comprehensive benefits package that includes medical, dental, vision, LTD, STD, life insurance, commuter benefits, 401k, 22 days PTO, all holidays, gym in the building, and so much more!