Entry Level Administrative Assistant

Salary up to $45,000 with bonus

Exciting opportunity to join this growing hospitality company’s corporate office.

 This position is in the office 5 days a week in Tyson Corner, VA.  The hours are 9:00 to 6:00 M-F.

 You will be responsible keeping the inventory system and recipes organized and running seamlessly. You will oversee various duties, supports the team and liaisons between various departments.  Protect the confidentiality of intellectual property. Develop, maintain, and improve all materials, purchasing, and logistics related procedures and protocols. Purchasing and inventory management. Maintain inventory levels of all items to min/max targets. Manage and adjust these min/max targets using lost sales as a key indicator. Optimize inventory turns for all items. Become knowledgeable with warehousing and logistics operations and be able to provide administrative or operational assistance as needed in those areas. Tracking and resolving issues (quality, timing, logistics, etc.) as they relate to supplier/vendor. Maintain purchasing documents, files, and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Vendor related food safety certification and documentation. Requesting, reviewing, and saving all C of A (Certificate of Analysis). Requesting, reviewing, and saving all Kosher, Organic, and Fair-Trade certification, and documentation. Work with Food Safety Coordinator to learn and understand FDA rules and regulations and how they pertain to items purchased. Maintaining system requirements on product specifications, classifications, nutritional, and shelf-life information. Collect and maintain all lot traceability documentation. Administrative and project support as needed.  Possibility to travel to other locations in the DMV

Qualifications/Requirements

An Associate Degree or higher is preferred

You must have 1-2 years administrative or data entry background

You must be proficient in Microsoft Office: Word, Excel, and Outlook

Please have strong communication and interpersonal skills with the ability to work across functional groups in a positive and collaborative manner.

Ability to handle large work volumes requiring a high degree of accuracy and be highly organized

Ability to set and handle multiple priorities, adapt to changing situations quickly, follow instructions, schedules, and timelines

Salary is $40,000 to $45,000 with great benefits. Bonus available based on company performance as well as personal performance.