Legal Billing Specialist

Location: Washington, DC, near the Orange Line Metro

A hybrid model of 3/2 (Tuesday, Wednesday, and Thursday in the office) and hours of 9-5:30 with paid overtime

$75,000-$95,000 and bonus

Incredible manager and team to work with

This firm has one of the world’s most robust integrated legal practices, with 45+ offices and over 3000 attorneys worldwide. The firm is renowned for its local connections and global influence and delivers comprehensive legal services to its clients and beyond.

The firm seeks an experienced Legal Billing Assistant-Specialist to support the DC office in preparing, editing, and revising complex client bills and occasionally assisting with the business collection process.

As the Billing Specialist, you will:

• Review all new account memoranda for completeness; activate client/matters and input special billing instructions.
• Speak with clients by phone or in-person to answer billing questions and refer questions to the billing supervisor, finance manager, billing attorney, or designated departments for investigation.
• Read computer files and gather records to compile the necessary data.
• Enter information into the firm’s accounting system and compute amounts due.
• Prepare bills, listing chargeable items, amounts due, credit terms, and dates due.
• Prepare, review, edit, and present pre-bills to billing attorneys.
• Post transactions to accounting records in the Firm’s accounting system.
• Operate the Firm’s accounting system, computer equipment, and telephone equipment in performing daily duties; effectively use the telephone and word processing functions necessary to perform required job duties. Actively seek out the firm’s technical resources to maximize efficiency. Properly manage electronic documents for easy retrieval.
• Handle telephone inquiries independently; provide information to callers or route to the appropriate person; assess the urgency of calls and respect the confidentiality of each matter; maintain log and/or prepare accountability for long-distance charges.
• Support team and other billing specialists in telephone coverage, overflow work assignments, and coverage for absent billing specialists.
• Maintain files organized and follow firm procedures; maintain current lists of file numbers, account numbers, client names and addresses, and other information as required.
• Experience using eBillingHub and other eBilling platforms is highly desired.
• Responsible for onboarding new clients, submitting invoices, and responding to client inquiries. Resolve rejections and reductions and generate aging reports.

REQUIREMENTS

• We require an associate’s degree (A.A.) OR the equivalent from a two-year college or technical school OR at least two years of higher education in accounting/bookkeeping curriculum
• 2+ years of billing/accounting experience.
• Proficiency in Microsoft Office products like Excel, Word, and Outlook.
• Previous law firm or professional services experience is required.

Benefits

A 37.5-hour workweek, paid overtime, very stable and growing, fantastic healthcare benefits, dental, vision, AD&D, STD, LTD, 20 days PTO, life insurance, ten holidays, Discretionary bonus and contribution to the 401k, and a very social, open, diverse firm culture