Legal Secretary – DC Office

 Up to $75,000

 9:00 am to 6:00 pm M-F with occasional overtime

This multi-practice national law firm with over 40 lawyers seeks a legal secretary

Some real estate or housing practice experience to support four attorneys with their busy and growing practice in the DC office.

This position will be partially remote.  Currently with THREE days a week onsite in a COVID safe environment following all COVID safety protocols.  The in-office presence is subject to change as the firm revises its COVID-19 protocols.

 These four attorneys desire a secretary who knows the ins and outs of document management, saving different versions using iManage – FileSite, editing documents in MS Word, Adobe and Workshare Compare, combining various files into one master document.  Enter time for the attorneys in a timekeeper program (SurePoint/LMS), submit expense reimbursements, handle large mailings, cover reception desk when needed, scan/distribute mail as needed, schedule appointments, and make domestic travel arrangements.  On occasion you will assist attorneys in the firm’s other office.

You will assist the lawyers in preparing and finalizing legal documents relating to complex affordable real estate development transactions and regulatory filings.  Assist attorneys in preparing, organizing and finalizing documents for closings, and assist in arranging for the execution thereof, including:

• Drafting and maintaining closing checklists.
• Coordinating execution of documents.
• Creating binders and CDs of closing transcriptions/documents
• Organize and maintain client and transaction files, including prompt filing of documents in the electronic database system.

You will prepare professional  letters, memoranda and email correspondence, whether for internal or external circulation and whether in hard copy or transmitted electronically. Greet and interact with clients with the utmost professionalism, ensuring that they feel comfortable and welcome, both in person and over the telephone. Maintain completeness and organization of firm document management system by complying with internal document naming and filing policies and procedures. Maintain attorney calendars, monitor deadlines and due dates on incoming correspondence, and assist attorneys in managing pending deadlines. Schedule appointments, make travel arrangements, answer telephones, and other similar administrative duties. Prepare attorney expense reports in a timely manner. Maintain attorney files on bar memberships, dues and CLE requirements. When working with partners and senior associates, review client invoices for accuracy and completeness, including as to prompt recording of client expenses; assist billing attorneys in complying with the Firm’s billing and collection policies. Participate as requested in administrative tasks shared by the entire staff including answering the main telephone lines and serving as back-up Legal Assistant for other staff members. At all times interact with colleagues, clients and other third-parties with a high degree of professionalism and a can-do attitude; foster collegial, productive working relationships with staff and third-parties.

Required Skills:

College Degree is highly desired

A minimum of 2-6 years of experience in a law firm as a legal secretary, legal assistant or legal administrative assistant.

Any real estate, finance, banking, corporate, housing, or other related practice areas are highly desired.

Solid MS Office, including expertise in table of contents and table of authorities, formatting codes and styles.  SurePoint / LMS, iManage – FileSite, Adobe, Workshare Compare and 60 wpm typing

The firm culture is upbeat and team-focused with a total of 45 attorneys firmwide.

The firm offers a competitive salary up to $75,000 with paid overtime, incredible benefits, learning, and growth.

Please email your resume as a Word document to bjsteffan@steffanco.com or call 703.944.5697