Formalities Assistant

Washington, DC

A hybrid model of 3/2 and hours of 9-5:30 with paid overtime

$65,000-$95,000 and bonus

This firm has one of the world’s most robust integrated legal practices, with 45 offices worldwide. The firm is renowned for its local connections and global influence and delivers comprehensive legal services worldwide.

The firm is seeking a Formalities Assistant to support Patent Attorneys and Patent agents in the preparation of intellectual property-related documents. The Formalities Assistant will lend support for client portfolio management and work cohesively with team members to ensure efficient support of timekeepers, administrative tasks, and client service. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Responsibilities

• Attending to reminders for and payment of patent annuities.
• Preparing assignment and declaration documents and coordinating signatures on the documents.
• Submitting assignments, declarations, and other formal documents to the Patent Office.
• Preparing and filing Information Disclosure Statements.
• Processing and reporting official documents (Office Actions, filing receipts, publication notices, Notices of Recordation, etc.).
• Preparing and Filing Responses to Administrative Notices from the United States Patent and Trademark Office.
• Tracking and sending foreign filing reminders.
• Billing, records database, and other administrative tasks.

Requirements

• A minimum of 2 years Patent Formalities or Patent Secretarial experience.
• Ability to read and interpret documents such as operating instructions and procedure manuals.
• Proficiency of Microsoft Office products.
• Knowledge of CMS preferred.
• Typing speed of 60 wpm.
• Available to work overtime.

37.5-hour workweek, paid overtime, very stable and growing, fantastic healthcare benefits, dental, vision, AD&D, STD, LTD, 20 days PTO, life insurance, ten holidays, Discretionary bonus and contribution to the 401k, and a very social, open, diverse firm culture